Posted by The American Alpine Club on 09/22/2023
Industry Sector: Outdoor
Job Categories: Admin/Clerical
Company Type: Recreation
Country: United States
Job Type: Full Time
Required to Relocate:
Required to Travel:
Employee May Telecommute: No
Job Seeker Must Live Within:
Job Description & Requirements
Job Title: Executive Assistant
Reports To: Executive Director
Location: Golden, CO
FLSA Code: Exempt
Salary Range: $55,000 - $59,000 based on experience; generous benefits package
The Executive Assistant is essential in providing administrative and executive support to the American Alpine Club Executive Director (AAC). This position requires a highly organized, proactive, and detail-oriented individual who can effectively manage various tasks and projects. The Executive Assistant will also support the AAC's Board of Directors and contribute to the organization's overall success.
Priority will be given to applications received before Friday, October 6, 2023.
As the Executive Assistant, your responsibilities include:
Executive Support: Manage the Executive Director's calendar, schedule appointments, and arrange meetings. Coordinate and prepare materials for meetings, conferences, and events. Assist in drafting and editing correspondence, reports, and presentations. Handle phone calls, emails, and inquiries, ensuring prompt and professional responses.
Board of Directors Support: Assist in organizing board and committee meetings, including scheduling, agenda preparation, and logistical arrangements. Prepare and distribute meeting materials, presentations, and reports promptly. Record and distribute accurate minutes of board and committee meetings. Liaise between the Executive Director and the board, ensuring effective communication.
Administrative Tasks: Maintain organized and up-to-date electronic and physical files and records. Process expense reports and manage travel arrangements for the Executive Director. Handle confidential and sensitive information with the utmost discretion and professionalism. Manage incoming and outgoing correspondence and mail, including routing to appropriate staff for action. Assist with AAC fulfillment as requested by the ED.
Communication: Collaborate with various teams to gather information and data required for reports and presentations. Support internal and external communication by drafting, proofreading, and editing content.
Project Coordination: Assist in coordinating special projects and initiatives as directed by the Executive Director. Track project timelines, milestones, and deliverables to ensure deadlines are met. Conduct research and gather data to support decision-making and project implementation.
Relationship Building: Build positive relationships with AAC staff, board members, donors, partners, and other stakeholders. Represent the Executive Director and the organization professionally and courteously.
Proven experience as an executive assistant or similar role, preferably supporting senior management or executives.
Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
Strong written and verbal communication skills, including proofreading and editing.
Are able to communicate effectively among a diversity of lived experiences and identities.
Proficiency in using office software and tools, including Google and Microsoft Office Suite and calendar management applications.
High level of discretion and integrity in handling confidential information.
Strong attention to detail and accuracy.
Ability to work independently, take initiative, and solve problems.
Knowledge or interest in outdoor and climbing activities is a plus.
90% Desk work – Typical office work on a computer utilizing GSuites, Slack, Zoom, and other computer-based programs.
10% Physical work – This position could require some physical work, including assisting with receiving and distributing inventory, setting up and breaking down events, etc. Travel may be required ~5%.
The AAC currently offers a comprehensive benefits package including employer-paid medical (with reproductive and gender-affirming care), dental, vision, life, AD&D insurance, short- and long-term disability insurance, an HSA medical reimbursement plan, a wellness program, a matching 401k retirement plan, flexible work scheduling, pro deals, generous paid time off, and parental leave. Benefits are reviewed annually and change as needed. Team members are notified when any benefit changes occur.
How to Apply
All who love the AAC mission are encouraged to apply, including people of color, Black, Indigenous, transgender, and non-binary people. Apply online. No phone calls or emails, please.
The AAC is an equal-opportunity employer. Your gender, religion, sex life, skin color, first language, marital status, and size and ability of your body do not factor into employment decisions here.
About the AAC
Founded in 1902, the American Alpine Club (AAC) is committed to serving the climbing community. Throughout the years, we’ve listened to climbers’ needs and created resources and solutions so our entire community can thrive. That’s why we offer grants, our unique rescue benefit and medical expense coverage, and memorialize and archive climbing history in North America’s largest climbing library and the American Alpine Journal. We bring together climbers from all over the country with our events, campgrounds, and volunteer network. We’re breaking down barriers to climbing and resourcing climbers who have lost loved ones to this often dangerous sport. Daily, we work to protect and advocate for our climbing landscapes and public lands nationally and locally. And we’re educating climbers with our robust accident analysis in Accidents in North American Climbing. United We Climb.